You will need to change the. Copy the. After the file is copied to the folder, right-click the file, click Rename , and change the name to match the profile name that appeared in step 3. You are now ready to start Outlook and import the file, but you must start Outlook with a special one-time command. The Auto-Complete List should now have the entries from your other computer when you compose a message and begin typing in the To , Cc , or Bcc boxes.
In Outlook , you can copy the names and email addresses in the Auto-Complete List from one computer to another. For example, if you are upgrading to a new computer and don't want to lose all the information stored in the Auto-Complete List, you can copy the names and email addresses from your old computer to your new computer. Important: You must exit Microsoft Outlook before starting the following procedure.
The names will be included in the Auto-Complete List when you restart Outlook. Note: Depending on your file settings, this folder might be hidden. Tip: You can copy the file to removable media, such as a USB media stick, and then copy the file to the correct location on your new computer.
Or you can attach the file to an email message and send the message to yourself. On the new computer, open the attachment in Outlook, and then save it in the correct location.
If the Outlook user profile name is different on the computer where you are moving the. For example, if you move Kim Akers. Run mfcmapi. On the Session menu, click Logon. In the top pane, locate the line that corresponds to your mailbox, and then double-click it.
To avoid duplicate entries, you must delete the existing AutoComplete message. Copy and import an. In the Outlook folder, find your Auto-Complete List. Need more help? Expand your skills. If the users are losing addresses of people they recently replied to but not older addresses , it's because Outlook crashes or does not close properly and the changes are not written to the NK2 file.
NK2 if this happens, but new addresses you've sent new mail to or replied to won't be saved to the file. Less used addresses are replaced by new addresses when the NK2 contains addresses in Outlook or address if using Outlook If all addresses disappear, it means something is corrupt and Outlook is replacing the NK2 with a new, clean one.
EXE continues running after you exit Outlook. If you're using the autocomplete cache as your address book because it's too much effort to right click on an address and save it as a new Contact, you should use a utility that creates contacts from all addresses you reply to, as the autocomplete cache is not a good substitute for contacts. When you upgrade from Outlook and earlier in-place and use the same profile, Outlook or should import the NK2 you used with your previous Outlook version automatically on the first run.
If Outlook didn't import the NK2 automatically, or you are using a new computer and didn't think to move the NK2 file, or you made a new profile, you can import the NK2 after the first run by using the ImportNK2 switch. When you import the NK2, the contents of the file are merged into the existing nickname cache that is currently stored in your mailbox.
If you need to re-import the. If you create a new profile you can copy the NK2 file used by your old profile. You'll need to rename it so it matches the name of your new profile. To remove single addresses, select the name using the arrow keys then press Delete. In Outlook , you can also click the x beside the name to delete it or use the Backspace key. Beta version 0. Free for home use; Commercial license available. Use NK2View to view, edit or delete entries in Outlook's.
NK2 AutoComplete file. Export the records to text, html, or xml files. Version 1. There is a limit of names on the autocomplete cache in Outlook. The limit can be raised in Outlook by use of a registry setting. Note: this value will not exist by default and is only needed if you want to change the limit. The following registry files will change the registry key to entries. Download the file for your version of Outlook and double click to run.
Outlook Outlook Outlook She also created video training CDs and online training classes for Microsoft Outlook. Hi Diane, Great article, really useful. Hi Diane, I know you're an Outlook mastermind, but not sure if this extends into Excel!
I have code that pulls the "Contacts" list, but I'm trying to do the same with the Auto-complete. To do so, the code needs to know the "name" of the list. For example, "Contacts", "Global Address List", etc You can't use VBA I don;t think redemption can read it either, but will check to access the autocomplete list - but nirsoft. Thanks for the prompt reply! I was hoping to avoid external programs, as I'm building this for my company. Greatly appreciate your response! Many thanks! The oldest addresses are removed.
Outlook orders the address by recently used - so old addresses you haven't used should be removed. I was hoping to add the contact directly to the Contacts address book.
I can only see this person when I click on To: and search the displayed list. He never actually shows up in my People address book. How do I fix this? I thought I might import the autocomplete list, but it appears to also include my address book contacts. When you save a contact by right-clicking on the address and choosing Add to Contacts, it is added to the default contacts folder. That is why you see it when you click on To.
To be clear, we are talking about this: Close any instances of Outlook that might be open on the client PC. There should now be 2 copies of the file. This file will likely be very small a couple of KB.
Copy the name of the file to a blank Notepad. Delete this file. The one that is small and most recently modified. Find the copy of the file that you made earlier, right click on it, and rename it to the file name you put in Notepad.
Start Outlook. You should see them again. If this did not work, which is common, close Outlook and repeat the process starting at step 2. Cookie Settings New Signature uses "Required Cookies" to run our website, "Functional Cookies" used by third parties to personalise marketing, including social media features. Learn more about cookies in our Cookie Policy and our Privacy Policy.
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