Occupant emergency plan 3. Continuity of operations plan 4. Incident management plan IMP 5. Disaster recovery plan. Generally, components one through three do not touch upon IT infrastructure at all. The incident management plan typically establishes procedures and a structure to address cyber attacks against IT systems during normal times, so it does not deal with the IT infrastructure during disaster recovery. Among the first steps in developing such a strategy is business impact analysis, during which the team should develop IT priorities and recovery time objectives.
The team should time technology recovery strategies for restoring applications, hardware, and data to meet business recovery needs. Every situation is unique and there is no single correct way to develop a disaster recovery plan.
However, there are three principal goals of disaster recovery that form the core of most DRPs:. Although specific disaster recovery plan formats may vary, the structure of a disaster recovery plan should include several features:.
Goals A statement of goals will outline what the organization wants to achieve during or after a disaster, including the recovery time objective RTO and the recovery point objective RPO. The recovery point objective refers to how much data in terms of the most recent changes the company is willing to lose after a disaster occurs.
For example, an RPO might be to lose no more than one hour of data, which means data backups must occur at least every hour to meet this objective. Recovery time objective or RTO refers to the acceptable downtime after an outage before business processes and systems must be restored to operation.
For example, the business must be able to return to operations within 4 hours in order to avoid unacceptable impacts to business continuity.
Personnel Every disaster recovery plan must detail the personnel who are responsible for the execution of the DR plan, and make provisions for individual people becoming unavailable. Backup procedures The DRP must set forth how each data resource is backed up — exactly where, on which devices and in which folders, and how the team should recover each resource from backup. Disaster recovery procedures These specific procedures, distinct from backup procedures, should detail all emergency responses, including last-minute backups, mitigation procedures, limitation of damages, and eradication of cybersecurity threats.
Disaster recovery sites Any robust disaster recovery plan should designate a hot disaster recovery site. Located remotely, all data can be frequently backed up to or replicated at a hot disaster recovery site — an alternative data center holding all critical systems. This way, when disaster strikes, operations can be instantly switched over to the hot site. Restoration procedures Finally, follow best practices to ensure a disaster recovery plan includes detailed restoration procedures for recovering from a loss of full systems operations.
In other words, every detail to get each aspect of the business back online should be in the plan, even if you start with a disaster recovery plan template. Here are some procedures to consider at each step. The DRP must address each type of downtime and disaster with a step-by-step plan, including data loss, flooding, natural disasters, power outages, ransomware, server failure, site-wide outages, and other issues.
Be sure to enrich any IT disaster recovery plan template with these critical details. Create a list of IT staff including contact information, roles, and responsibilities. Ensure each team member is familiar with the company disaster recovery plan before it is needed so that individual team members have the necessary access levels and passwords to meet their responsibilities.
Address business continuity planning and disaster recovery by providing details about mission-critical applications in your DRP.
Include accountable parties for both troubleshooting any issues and ensuring operations are running smoothly. Data continuity system. You need to understand exactly what your organization needs operationally, financially, with regard to supplies, and with communications.
Backup check. Make sure that your backup is running and include running an additional full local backup on all servers and data in your disaster preparation plan. It is also prudent to place that backup on an external hard drive that you can take with you offsite, just as an additional measure should anything happen.
Detailed asset inventory. Recognition of the need for such a plan must be present at an early stage, no matter who stimulates this awareness.
A written authorization statement makes management's support for the disaster planning process clear to all employees. The original mandate must spell out the plan's goals and objectives so that top management's expectations are met. Records Management is just one of many resources available to the University. One of the primary resources we have identified, not only from a records management perspective but also nationwide among large companies, is the opportunity to relocate backup information and systems that are vital to our University's success, survival and reputation.
Because we are a four campus system, each campus can be a vital resource for each of the other campuses as a distant off-site storage location 90 to miles apart for backup of information systems. In the event of a wide-spread disaster such as an F-3 to F-5 tornado or earthquake, UM's system of wide-spread campuses could serve as off-site backup facilities with very little cost to the system.
The Disaster Recovery Plan should be prepared by the Disaster Recovery Committee, which should include representatives from all critical departments or areas of the department's functions. The committee should include at least one representative from management, computing, risk management, records management, security, and building maintenance. The actual size and composition of the committee will depend on the size, location, and structure of the individual department or facility.
The committee needs to prepare a time line to establish a reasonable deadline for completing the written plan. The plan must spell out the titles and functions of each team member involved in the disaster recovery process. The individuals who will compose the team or teams should be identified by title or position and name.
In a small facility or department with only a handful of employees, the entire staff may become the Disaster Recovery Team with one person designated to lead the recovery effort. The person named Recovery Director or Coordinator must be given the necessary authority to declare a disaster, and to act quickly and effectively during the salvage operation. Our CPAs will preform due diligence with your operations to provide a complete analyses to identify processes at risk and develop a customized plan.
But deeper than dollars and data, our focus is on developing an understanding of you, your culture and your business goals. This approach enables our clients to achieve their greatest potential.
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